EN

Junior Procurement Officer

Company GIZ Office Namibia
Reference # JPO/CO
Published 20/11/2020
Contract Type Contract
24 Months
Salary Market Related
Location Windhoek, Khomas Region, Namibia
Introduction
GIZ provides viable, forward-looking solutions for political, economic, ecological and social development in a globalised world. Our corporate objective is to improve people’s lives on a sustainable basis.
Job Functions Administration,Logistics,Procurement
Industries Capacity Development
Specification
The Junior Procurement Officer is responsible for the organizational and administrative support to the procurement function in accordance with the specific GIZ regulations and guidelines and coordinating effectively with colleagues in the Office and Procurement Officers at Head Office.

Tasks
1. Contracts for Consultants and tender process
▪ Assists with / issues contracts and tender invitations and processes orders in accordance with GIZ Regulations.
▪ Regularly updates of the consultant database.
▪ Enters and maintains data relevant for procurement and tenders in ProSoft system (SAP).
▪ Ensures the correct documentations of tenders.
▪ Monitors status of contract implementation and reports submission for subsequent payment.
▪ Ensures complete documentation in procurement files.
▪ Performs market research and updates national consultant fee list.
▪ Places advertisements for the procurement of services in consultation with the projects.
▪ Handles incoming requests.

2. Procurement of goods materials and equipment
▪ Procures goods materials and equipment locally.
▪ Ensures communication with Head Office for approvals.
▪ Updates the database of suppliers and conducts regular market search for alternatives.
▪ Accepts goods, inspects delivery and ensures that the receipt is documented, and goods received checked appropriately.
▪ Contacts suppliers / transporters of defective goods delivered and arrange necessary follow-ups.
▪ Enters purchase requisitions and confirmation of receipt of goods through Supplier Relationship Management (SRM) system and “Beschaffung Online” for procurement through Head Office.
▪ Checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction.
▪ Arranges for the safe transfer of goods to their destination (arranges and coordinates the safe transshipment of deliveries to the requesting project and ensures written confirmation of delivery).
▪ Liaises with projects and programmes on delivery location and time.

3. Administrative services and General Tasks
▪ Procures goods materials and equipment locally.
▪ Ensures communication with Head Office for approvals.
▪ Updates the database of suppliers and conducts regular market search for alternatives.
▪ Accepts goods, inspects delivery and ensures that the receipt is documented, and goods received checked appropriately.
▪ Contacts suppliers / transporters of defective goods delivered and arrange necessary follow-ups.
▪ Enters purchase requisitions and confirmation of receipt of goods through Supplier Relationship Management (SRM) system and “Beschaffung Online” for procurement through Head Office.
▪ Checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction.
▪ Arranges for the safe transfer of goods to their destination (arranges and coordinates the safe transhipment of deliveries to the requesting project and ensures written confirmation of delivery).
▪ Liaises with projects and programmes on delivery location and time.
▪ Conducts market research in different procurement areas to ensure GIZ obtains best quality at the best price.
▪ Organises and files documents in reference files in line with GIZ’s filing rules.
▪ Prepares and coordinates the shipping of documents to head office for archiving.
▪ Tracking orders and ensuring timely delivery and keep projects informed, particularly in the event of delays.
▪ Advises projects and procurement officers especially regarding complex procurement cases.
▪ Arranges for import and export of goods through customs, which includes processing of applications to Department of International Cooperation (DIRCO) and communication with GIZ seconded staff about customs issues relating to private goods and registration and insurance of private cars.
▪ Performs other duties and tasks at the request of the direct superior and of management.
Requirements
▪ University (Bachelor’s) degree in Finance/Accounting, Procurement and Logistics or relevant field.
▪ At least 2 to 3 years of progressively responsible experience in procurement.
▪ A very good working knowledge of Information and Communication Technologies.
▪ (ICT) [related software, phone, fax, email, the internet) and computer applications (e.g. Microsoft (MS) Office, MS Teams, Systems, Applications and Products (SAP)].
▪ A very good knowledge of the English language.
▪ Finely tuned organisational skills, must be able to work independently, show initiative.
▪ Team player, good interpersonal and negotiation skills as well as time management
Job Closing Date 27/11/2020
   
   
Share on
 
Last Updated: 30-7-2020 [20.07.03.04]
Webserver: SkillsMap (NLBA)